TRI-VALLEY LITTLE LEAGUE, INC CONSTITUTION
ARTICLE I - NAME
This organization shall be known as the Tri-Valley Little League, Inc., hereinafter referred to as “Local League.”
ARTICLE II - OBJECTIVE
SECTION 1. The objective of the Local League shall be to implant firmly in the children of the community the ideals of good sportsmanship, honesty, loyalty, courage and respect for authority, so that they may be well adjusted, stronger and happier children and will grow to be good, decent, healthy and trustworthy citizens.
SECTION 2. To achieve this objective, the Local League will provide a supervised program under the Rules and Regulations of Little League Baseball, Incorporated. All Directors, Officers and Members shall bear in mind that the attainment of exceptional athletic skill or the winning of games is secondary, and the molding of future citizens is of prime importance. In accordance with Section 501(c)(3) of the Federal Internal Revenue Code, the Local League shall operate exclusively as a non-profit educational organization providing a supervised program of competitive baseball and softball games. No part of the net earnings shall inure to the benefit of any private shareholder or individual; no substantial part of the activities of which is carrying on propaganda, or otherwise attempting to influence legislation, and which does not participate in or intervene in any political campaign on behalf of any candidate for public office.
ARTICLE III - MEMBERSHIP
SECTION 1. Eligibility. Any person sincerely interested in active participation to further the objective of this Local League may apply to become a Member.
SECTION 2. Classes. There shall be the following classes of Members:
(a) Player Members. Any player candidate meeting the requirements of Little League Regulation IV shall be eligible to compete for participation. Player Members shall have no rights, duties or obligations in the management or in the property of the Local League.
(b) Regular Members. Any adult person actively interested in furthering the objectives of the Local League may become a Regular Member. Only Regular Members in good standing are eligible to vote at a General Membership Meetings. There are two ways to become a member.
First by upon successful application, payment of dues, and approval of the board as hereinafter provided. Regular Members may be issued a card numbered in sequential order annually. The secretary shall maintain the roll of membership to qualify voting members. All Officers, Board Members, Committee Members, Managers, Coaches, Volunteer Umpires and other elected or appointed officials must be active Regular Members in good standing.
Second, Regular Members of the Local League automatically include all current approved volunteers including managers, coaches, volunteer umpires, board members, team parents, and any other person who is recognized by the Board as a volunteer, has completed the volunteer application, completed the background check, and has been approved by the Local League board.
(c) As used hereinafter, the word “Member” shall mean a Regular Member unless otherwise stated.
SECTION 3. Other Affiliations.
(a) Members, whether Regular or Player, shall not be required to be affiliated with another organization or group to qualify as members of the Local League.
(b) Regular Members should not be actively engaged in the promotion and/or operation of any other baseball/softball program.
SECTION 4 Suspension or Termination. Membership may be terminated by resignation or action of the Board of Directors as follows.
(a) The Board of Directors, by a two-thirds (2/3) vote of those present at any duly constituted Board meeting, shall have the authority to discipline or suspend or terminate the membership of any Member of any class, including managers and coaches, when the conduct of such person is considered detrimental to the best interests of the Local League and/or Little League Baseball, Incorporated. The Member involved shall be notified of such meeting, informed of the general nature of the charges and given an opportunity to appear at the meeting to answer such charges.
(b) The Board of Directors shall, in case of a Player Member, give notice to the manager of the team for which the player is a Player Member. Said manager shall appear, in the capacity of an adviser, with the player before the Board of Directors or a duly appointed committee of the Board of Directors. The player’s parent(s) or legal guardian(s) may also be present. The Board of Directors shall have full power to suspend or revoke such player’s right to future participation by two-thirds vote of those present at any duly constituted meeting (quorum is required).
ARTICLE IV - DUES FOR REGULAR MEMBERS (NOT PLAYERS)
SECTION 1. Dues for Regular Members may be fixed at such amounts as the Board of Directors shall determine for a particular fiscal year. (See Article XI, Section 7 for fiscal year of this league.) Note: Dues for Regular Members are separate from registration fees for Player Members, which are determined annually by the Board of Directors in accordance with Regulation XIII (c). If no dues for Regular Membership are collected, Section 2 below does not apply.
SECTION 2. Regular Members who fail to pay their fixed dues within thirty (30) days of application to become a member may, by majority vote of the Board present at a Board meeting, be dropped from the rolls and shall forfeit all rights and privileges of membership.
ARTICLE V - GENERAL MEMBERSHIP MEETINGS
SECTION 1. Definition. A General Membership Meeting is any meeting of the membership of the league (including Special General Membership Meetings, Section VII). A minimum of one per year (Annual Meeting, see Section VI) is required.
SECTION 2. Notice of Meeting. Notice of each General Membership Meeting shall be delivered personally, electronically or by mail to each Member at the last recorded address at least ten days in advance of the meeting, setting forth the place, time and purpose of the meeting. In lieu of the above methods, notice may be given in such form as may be authorized by the Members, from time to time, at a regularly convened General Membership Meeting.
SECTION 3. Quorum. At any General Membership Meeting, the presence in person or representation by absentee ballot of two-tenths (20 percent) the members (as defined in Article III - Membership) shall be necessary to constitute a quorum. If a quorum is not present, no business shall be conducted.
SECTION 4. Voting. Only Regular Members shall be entitled to make motions and vote at General Membership Meetings. However, the Board of Directors may invite, admit and recognize guests for presentations or comments during General Membership Meetings. (Those eligible to take part at meetings of the Board of Directors are described in Article VI, Section 4.)
SECTION 5. Absentee Ballot. For the expressed purpose of accommodating a Regular Member in good standing who cannot be in attendance at the Annual Meeting, or any General Membership Meeting at which new Board members will be elected, an absentee ballot may be requested and obtained from the Secretary of the League. The absentee ballot shall be properly completed, signed and returned in a sealed envelope to the Secretary prior to the date of the election. The Secretary shall present all absentee ballots to the Election Chairman (appointed at the meeting) on the date of the meeting, prior to the voting portion of the election process.
SECTION 6. Annual Meeting of the Members. The Annual Meeting of the Members of the Local League shall be held on or the on the 4th Tuesday of August at 7 p.m. each year for the purpose of electing new Members, electing the Board of Directors, receiving reports, reviewing the Constitution, appointing committees, and for the transaction of such business as may properly come before the meeting.
(a) The Local League Membership Drive will be held during the annual sign-up period. Membership for the current season will continue to be accepted up until thirty (30) days before the Annual Election.
(b) The Membership shall receive at the Annual Meeting of the Members of the Local League a report, verified by the President and Treasurer, or by a majority of the Directors, showing:
(1) The condition of the Local League, to be presented by the President or his/her designee;
(2) A general summary of funds received and expended by the local league for the previous year, the amount of funds currently in possession of the local league, and the name of the financial institution in which such funds are maintained;
(3) The whole amount of real and personal property owned by the Local League, where located, and where and how invested;
(4) For the year immediately preceding, the amount and nature of the property acquired, with the date of the report and the manner of the acquisition, the amount applied, appropriated or expended, and the purposes, objects or persons to or for which such applications, appropriations or expenditures have been made;
(5) The names of the persons who have been admitted to regular membership in the Local League during such year. This report shall be filed with the records of the Local League and entered in the minutes of the proceedings of the Annual Meeting. A copy of such report shall be forwarded to Little League International.
(c) At the Annual Meeting, the Members shall determine the number of Directors to be elected for the ensuing year and shall elect such number of Directors. The current Board of Directors will provide a recommendation to the membership for consideration and decision. The number of Directors elected shall be an odd number, not less than seven (7) and no more than 13.
(d) After the new Board of Directors is elected, the current and new Board shall meet in a subsequent meeting to elect the new future officers. After the election, the Board of Directors shall assume the performance of its duties on 1st of October. The current Board’s term of office shall continue until its successors are elected and qualified under this section. The current board and new board should meet in joint session during the month of September to accommodate the board transition. Outgoing Board Members shall complete the fiscal year obligations ending September 31 and transition to the new Board to assure for the future success of the incoming Board and the ongoing obligations and operations of the Local League. The Outgoing President and Officers will need to sign the Annual Tax and Legal Filing for the fiscal year they were in office.
(e) The Officers of the Board of Directors shall include, at a minimum, the President, the Vice President, Treasurer, Secretary, Player Agent, Safety Officer and Coaching Coordinator. Only volunteer umpires may be elected to the Board.
SECTION 7. Special General Membership Meetings. Special General Membership Meetings of the Members may be called by the Board of Directors, or by the President, Vice-President or Secretary at their discretion. Upon the written request of five (5) Members, the President or Secretary shall call a Special General Membership Meeting to consider the subject specified in the request. No business other than that specified in the notice of the meeting shall be transacted at any Special General Membership Meeting. Such Special General Membership Meeting shall be scheduled to take place not less than ten (10) days after the request is received by the President or Secretary.
SECTION 8. Rules of Order for General Membership Meetings. Modified Robert’s Rules of Order shall govern the proceedings of all General Membership Meetings, except where same conflicts with this Constitution of the Local League.
(a) The Board will meet a minimum of twice [two (2) times] per month from 1 January through 31 June, known as In Season Sessions, and once [one (1) time] per month from 1 July through 31 December, known as Off Season Sessions, or as the Board of Directors deems necessary. All in and off-Season Session meetings are open to the public.
(1) Addressing the Board of Directors. Any person wishing to address the Board of Directors during a meeting may do so, providing that the person(s) arrive prior to the start of the meeting. At the meeting, the person(s) will be allowed to state their business to the Board. The Board may impose a time limit on the person(s) speaking.
ARTICLE VI - BOARD OF DIRECTORS
SECTION 1. Authority. The management of the property and affairs of the Local League shall be vested in the Board of Directors.
SECTION 2. Increase in number. The number of Board of Directors so fixed at the Annual Meeting may be increased at any General Membership Meeting or Special Meetings of the Members. If the number is increased, the additional Directors may be elected at the meeting at which the increase is voted, or at any subsequent General Membership Meeting. All elections of additional Directors shall be by majority vote of all Regular Members present or represented by a properly executed and signed absentee ballot filed with the Secretary prior to the election meeting.
SECTION 3. Vacancies. If any vacancy occurs in the Board of Directors, by death, resignation or otherwise, it may be filled by a majority vote of the remaining Directors at any regular Board meeting or at any Special Board Meeting called for that purpose.
SECTION 4. Board Meetings, Notice and Quorum. Regular meetings of the Board of Directors shall be held immediately following the Annual Meeting and, on such days, thereafter, as shall be determined by the Board.
(a) The President or the Secretary may, whenever they deem it advisable, or the Secretary shall at the request in writing of five (5) Directors, issue a call for a Special Board Meeting. In the case of Special Board Meetings, such notice shall include the purpose of the meeting and no matters not so stated may be acted upon at the meeting. (b) Notice of each Board meeting shall be given by the Secretary personally, electronically or by mail to each Director at least three (3) days before the time appointed for the meeting to the last recorded address of each Director.
(c) A majority of the Board of Directors shall constitute a quorum for the transaction of business. If a quorum is not present, no business shall be conducted.
(d) Only members of the Board of Directors may make motions and vote at meetings of the Board of Directors. However, the Board of Directors may invite, admit and recognize guests for presentations or comments during Board meetings.
SECTION 5. Duties and Powers. The Board of Directors shall have the power to appoint such standing committees as it shall determine appropriate and to delegate such powers to them as the Board shall deem advisable and which it may properly delegate. The Board may adopt such rules and regulations for the conduct of its meetings and the management of the Local League as it may deem proper, provided such rules and regulations do not conflict with this Constitution. The Board shall have the power by a two-thirds vote of those present at any regular Board or Special Board Meeting to discipline, suspend or remove any Director or Officer or Committee Member of the Local League in accordance with the procedure set forth in Article III, Section 4 (a, b).
SECTION 6. Rules of Order for Board Meetings. Modified Robert’s Rules of Order shall govern the proceedings of all Board of Directors meetings, except where same conflicts with this Constitution of the Local League.
ARTICLE VII - DUTIES AND POWERS OF THE BOARD
SECTION 1. Appointments.
The Board of Directors may appoint such other officers or agents as it may deem necessary or desirable and may prescribe the powers and duties of each. Where necessary and feasible, an individual may serve dual positions (i.e. Director of Softball and Coaching Coordinator roles are often combined.) Appointed officers or agents shall have no vote on actions taken by the Board of Directors unless such individuals have been elected to the Board by the membership or have been elected to fill a vacancy on the Board. A vacancy exists if the maximum number of board members, as forementioned, is not met. Individuals appointed in non-voting positions are grant the authority of the position and shall be responsible to the Board for duties assigned. Non-voting appointments shall report to the board and provide recommendations for Board action.
SECTION 2. President.
The President shall:
(a) The President presides at league meetings, conduct the affairs of the Local League and execute the policies established by the Board of Directors.
(b) Present a report of the condition of the Local League at the Annual Meeting.
(c) Communicate to the Board of Directors such matters as deemed appropriate and make such suggestions as may tend to promote the welfare of the Local League.
(d) Be responsible for the conduct of the Local League in strict conformity to the policies, principles, Rules and Regulations of Little League Baseball, Incorporated, as agreed to under the conditions of charter issued to the Local League by that organization.
(e) Designate in writing other officers, if necessary, to have power to make and execute for/and in the name of the Local League such contracts and leases they may receive, and which have had prior approval of the Board.
(f) Investigate complaints, irregularities and conditions detrimental to the Local League and report thereon to the Board or Executive Committee as circumstances warrant.
(g) Prepare and submit an annual budget to the Board of Directors and be responsible for the proper execution thereof.
(h) With the assistance of the Player Agent, examine the application and support proof-of age documents of every player candidate and certify to residence and age eligibility before the player may be accepted for tryouts and selection.
(i) Appoint Team Managers annually, with the approval of the Board of Directors.
(j) Act as an advisor for a newly elected President if the Board of Directors deems it necessary through a vote. This Past President may take on other duties as requested by the Board of Directors.
(k) Be the liaison between the Local League and the Town of Yucca Valley on all matters pertaining to use, and all maintenance requirements for the park.
SECTION 3. Vice President.
The Vice President shall:
(a) Perform the duties of the President in the absence or disability of the President, provided he or she is authorized by the President or Board so to act. When so acting, the Vice President shall have all the powers of that office.
(b) Perform such duties as from time to time may be assigned by the Board of Directors or by the President.
(c) Be the Chairperson for team and/or player sponsorships, field advertising banners, fundraising, and community liaison for the Local League.
SECTION 4. Secretary.
The Secretary shall:
(a) Be responsible for recording the activities of the Local League and maintain appropriate files, mailing lists and necessary records.
(b) Perform such duties as are herein specifically set forth, in addition to such other duties as are customarily incident to the Office of Secretary or as may be assigned by the Board of Directors.
(c) Maintain a list of all Regular Members, Directors and committee members and give notice of all meetings of the Local League, the Board of Directors and Committees.
(d) Issue membership cards to Regular Members, if approved by the Board of Directors.
(e) Keep the minutes of the meetings of the Members, the Board of Directors and the Executive Committee, and cause them to be recorded in a book kept for that purpose.
(f) Conduct all correspondence not otherwise specifically delegated in connection with said meeting and shall be responsible for carrying out all orders, votes and resolutions not otherwise committed.
(g) Notify Members, Directors, Officers and committee members of their election or appointment.
SECTION 5. Treasurer.
The Treasurer shall:
(a) Perform such duties as are herein set forth herein, by Local League Policies, Bylaws and such other duties as are customarily incident to the Office of Treasurer or may be assigned by the Board of Directors.
(b) Receive all moneys and securities, and deposit same in a depository approved by the Board of Directors.
(c) Keep all records, receipts and disbursement of all moneys and securities of the Local League, including the Auxiliary, approve all payments from allotted funds and draw checks therefore in agreement with policies established in advance of such actions by the Board of Directors. All disbursements by check must have dual signatures.
(d) Prepare an annual budget, under the direction of the President, for submission to the Board of Directors at the Annual Meeting.
(e) Prepare a monthly and annual financial reports under the direction of the President, for submission to the Membership and Board of Directors at each regular scheduled board meeting the Annual Meeting, and to Little League International.
(f) Work with the League Accountant and Board President to prepare the annual tax and legal filings for signature and filing by the President.
SECTION 6. Director of Baseball, Director of Softball, and Director of T-Ball/Rookie/Elite.
The Director of Baseball, Director of Softball, and Director of T-Ball/Rookie/Elite shall:
(a) Prepare the schedules of league games. All schedules must be approved by Board of Directors.
(b) Oversee and provide assurances that all activities within the division(s) are being conducted under the rules and regulations of both the Local League, as well as within the parameters set for by Little League Baseball, Inc.
(c) Provide a list of league rules for each division after Board approval and distribute said list to each Team Manager.
(d) Work with the Umpire-In-Chief; be responsible for the interpretation of the rules and regulations.
(e) Investigate violations of the rules and regulations and impose the penalty for violated rules and/or regulations, as mandated by the Rule Book.
SECTION 7. Player Agent(s).
The Player Agent Shall:
(a) Manage all registration related activities for the respective division, record all player transactions and maintain an accurate and up to date record thereof. This includes managing the online registration information, currently Sports Connect.
(b) Receive and review applications for player candidates and verify residence and age eligibility.
(c) With the assistance of the Baseball/Softball Director conduct the tryouts, the player draft and all other player transaction or selection meetings.
(d) Prepare the Player Agent’s list.
(e) Prepare for the President’s signature and submission to Little League International, player registration, including players claimed, and the tournament team eligibility affidavit. Currently done so through Sports Connect automatically to the Little League Data Center.
(f) Notify Little League International of any subsequent player replacements or trades.
(g) Administer the divisional player pool, for player substitutions.
SECTION 8. Safety Officer.
The Safety Officer shall:
(a) Update the annual ASAP plan and perform the annual facility survey. Be responsible to create awareness, through education and information, of the opportunities to provide a safer environment for children and all participants of Little League.
(b) Develop and implement a plan for increasing safety of activities, equipment and facilities through education, compliance and reporting. NOTE: In order to implement a safety plan using education, compliance and reporting, the following suggestions may be utilized by the Safety Officer:
(1) Education - Should facilitate meetings and distribute information among participants including players, managers, coaches, umpires, league officials, parents, guardians and other volunteers.
(2) Compliance - Should promote safety compliance leadership by increasing awareness of the safety opportunities that arise from these responsibilities.
(3) Reporting - Define a process to assure that incidents are recorded, information is sent to league/district and national offices, and follow-up information on medical and other data is forwarded as available.
SECTION 9. Coaching Coordinator (Baseball, Softball, and T-Ball/Rookie/Elite).
The coaching coordinator shall:
(a) Represent coaches/managers in league.
(b) Present a coach/manager training budget to the board.
(c) Gain the support and funds necessary to implement a league-wide training program.
(d) Order and distribute training materials to players, coaches and managers.
(e) Coordinate mini-clinics, as necessary.
(f) Serve as the contact person for Little League International.
SECTION 10. Concession Manager.
The Concession Manager shall:
(a) Maintains the operation of concession facilities.
(b) Organizes the purchase of concession products.
(c) Responsible for the management of the concession sales at league events.
(d) Schedules volunteers to work the concession booth during league events.
(e) Collects and reviews concession related offers including coupons, discounts and bulk- purchasing opportunities.
(f) Organizes, tallies and keeps records of concession sales and purchases.
SECTION 11. Facilities Manager.
The Facilities Manager shall:
(a) Coordinate all field maintenance, including bathrooms, building and common areas in and around the Local League Property.
(b) Works with the Safety Officer to make sure playing fields are maintained and in a safe condition at all times.
(c) Ensures Managers and Coaches of their responsibilities to prepare and cleanup fields for each game their team plays.
(d) Recruit a team of volunteers to assist in maintaining the fields and common areas for the safety and benefit of those who attend games or other events at the park.
(e) Prepare a Maintenance “To Do” list prior to the beginning of every local league season and submit to the Board of Directors for review and approval. The list will be forwarded to the Town of Yucca Valley for consideration.
SECTION 12. Umpire in Chief.
The Umpire in Chief shall:
(a) Recruit, interview, and appoint a staff of umpires.
(b) Train, observe and schedule the staff.
(c) Conduct one (1) mandatory training session for staff before the beginning of the season.
SECTION 13. Equipment Manager.
The Equipment Manager shall:
(a) Purchase (with the approval of the Board of Directors), distribute, and maintain the equipment of the Local League. The equipment shall be maintained in playable condition at all times.
(b) Work closely with Team Managers to assure that all equipment maintenance is completed in a timely manner.
(c) Ensure that all Little League Baseball, Inc., safety standards of playing equipment are met at all times.
(d) Get price for uniforms with Board of Director approval; purchase and distribute all uniforms.
SECTION 14. League Information Officer. The League Information Officer shall:
(a) Set up and manage the league’s official website (site authorized by Little League International).
(b) Set up online registration and ensure the player registration are uploaded to Little League, Inc.
(c) Assign online administrative rights to other local volunteers.
(d) Encourage creation of team web sites to managers, coaches, and parents.
(e) Ensure that league news and scores are updated online on a regular basis.
(f) Collect, post, and distribute important information on league activities including direct dissemination of fundraising and sponsor activities to Little League International, the district, the public, league members, and the media.
(g) Serves as primary contact person for Little League and Active Team Sports regarding optimizing use of the Internet for league administration and for distributing information to league members and to Little League Baseball, Incorporated.
SECTION 15. Official Team Parent. The Official Team Parent shall:
(a) Guide new team parent(s) on duties assumed as team parent.
(b) Assist Concession Manager with scheduling and notifying teams of assigned duties.
SECTION 16. Official Scorekeeper. The Official Scorekeeper shall:
(a) Conduct a clinic for each division, providing instruction of the official rules and correct method of scorekeeping.
(b) Obtain and record all game statistics that pertain to the eligibility of the players and of the status of the pitching rotation of the players.
(c) Train scorekeepers to keep the pitch count during the game.
(d) Provide upon request, a weekly report of said players’ eligibility.
ARTICLE VIII - EXECUTIVE COMMITTEE
SECTION 1. The Board of Directors may appoint an Executive Committee which shall consist of not less than three (3) nor more than five (5) Directors, one of whom shall be the President of the Local League.
SECTION 2. The Executive Committee shall advise with and assist the Officers of the Local League in all matters concerning its interests and the management of its affairs and shall have such other powers as may be delegated to it by the Board, but in no event will the Executive Committee have authority over the Board of Directors.
SECTION 3. At any meeting of the Executive Committee, a majority of the total number of members then in office shall constitute a quorum for the transaction of business, and the act of a majority present at any meeting at which there is a quorum shall be the act of the Committee.
ARTICLE IX - OTHER COMMITTEES
SECTION I. Nominating Committee. The Board of Directors may appoint a Nominating Committee consisting of three (3) Directors and other appointed Regular Members. The Committee shall investigate and consider eligible candidates and submit at the Annual Meeting a slate of candidates for the Board of Directors. The Committee shall also submit for consideration by the Board of Directors a slate of Officers and Committee Members.
SECTION 2. Membership Committee. The Board of Directors may appoint a Membership Committee consisting of three (3) Directors and other appointed Regular Members. The Committee shall receive the names of prospective Regular Members, investigate for eligibility and recommend those qualified for election at the annual, regular or any special meetings of the Members or the Board of Directors as the case may be.
SECTION 3. Building and Property Committee (may be combined with Grounds Committee). The Board of Directors may appoint a Building and Property Committee consisting of three (3) Directors and other appointed Regular Members. The Committee shall investigate and recommend available, suitable sites and plans for development, including ways and means, the latter in cooperation with the Executive Committee. It shall be responsible for repair and improvement recommendations, other than normal maintenance, and supervise the performance of approved projects.
SECTION 4. Grounds Committee (may be combined with Building and Property Committee). The Board of Directors may appoint a Grounds Committee which shall be responsible for the care and maintenance of the playing field(s), buildings and grounds. It shall operate within the amount appropriated in the approved budget for that purpose, under the supervision of the Facilities Manager.
SECTION 11. Auditing Committee. The Board of Directors may appoint an Auditing Committee consisting of three (3) Directors. The President, Treasurer or signatories of checks are not eligible. The Committee will review the Local League’s books and records annually prior to the Annual Meeting and attach a statement of its findings to the annual financial statement of the President and Treasurer; or may, if directed by the Board of Directors or Membership, secure the services of a Certified Public Accountant to accomplish such review.
ARTICLE X - AFFILIATION
SECTION 1. Charter. The Local League shall annually apply for a charter from Little League International, Incorporated, and shall do all things necessary to obtain and maintain such charter. The Local League shall devote its entire energies to the activities authorized by such charter, and it shall not be affiliated with any other program or organization or operate any other program.
SECTION 2. Rules and Regulations. The Official Playing Rules and Regulations as published by Little League International, Incorporated, Williamsport, Pennsylvania, shall be binding on this Local League.
SECTION 3. Local League Rules and/or Ground Rules. The local league rules and/or ground rules of this Local League shall be adopted by the Board of Directors at a meeting to be held not less than one month previous to the first scheduled game of the season, but shall in no way conflict with the Rules, Regulations and Policies of Little League International, nor shall they conflict with this Constitution. The local rules and ground rules of this Local League shall expire at the end of each fiscal year and are not considered part of this Constitution. (See Article XI, Section 7 for fiscal year of this league.)
ARTICLE XI - FINANCIAL AND ACCOUNTING
SECTION 1. Authority. The Board of Directors shall decide all matters pertaining to the finances of the Local League and it shall place all income including Auxiliary funds, in a common league treasury, directing the expenditure of funds in such manner as will give no individual or team an advantage over those in competition with such individual or team.
SECTION 2. Contributions. The Board shall not permit the contribution of funds or property to individual teams but shall solicit funds for the common treasury of the Local League, thereby to discourage favoritism among teams and to endeavor to equalize the benefits of the Local League. The Board of Directors may accept on behalf of the Local League any contribution, gift, bequest, or devise for the general purposes or for any special purpose of the Local League.
SECTION 3. Solicitations. The Board shall not permit the solicitation of funds in the name of Little League Baseball, Incorporated unless all of the funds so raised be placed in the Local League treasury.
SECTION 4. Disbursement of Funds. The Board shall not permit the disbursement of Local League funds for other than the conduct of Little League activities in accordance with the rules, regulations and policies of Little League International. All disbursements shall be made by check. All checks shall be signed by the Local League Treasurer and such other officer or officers or person or persons as the Board of Directors shall determine.
SECTION 5. Compensation. No Director, Officer or Member of the Local League shall receive, directly or indirectly any salary, compensation or emolument from the Local League for services rendered as Director, Officer or Member.
SECTION 6. Deposits. All moneys received, including Auxiliary Funds, shall be deposited to the credit of the Local League in such bank as the Board of Directors may select. Pacific Western Bank is the current holding.
SECTION 7. Fiscal year. The fiscal year of the Local League shall begin on 1 October and shall end on 30 September.
SECTION 8. Distribution of Property upon Dissolution. Upon dissolution of the Local League and after all outstanding debts and claims have been satisfied, the Members shall direct the remaining property of the Local League to another Federally Incorporated entity which maintains the same objectives as set forth in Article II of this Constitution, which are or may be entitled to exemption under Section 501(c)(3) of the Internal Revenue Code or any future corresponding provision.
ARTICLE XII - AMENDMENTS
This Constitution may be amended, repealed or altered in whole or in part by a majority vote at any duly organized meeting of the Members provided notice of the proposed change is included in the notice of such meeting. Draft of all proposed amendments shall be submitted to Little League International, for approval before implementation.
This Constitution was approved by the Tri-Valley Little League Membership on August 23, 2022.